Write cover letters

A cover letter is a document that goes with your resume and job application. It’s an introduction to your qualifications and a way to express your interest in a specific job position or company. The main purpose of a cover letter is to show the employer that you’re a strong candidate for the job and to encourage them to review your resume in more detail. 

You should format your cover letter like a business letter and include the following sections: 

• Contact details and date in the header – include your full name, email address, phone number, and current date. 
• Salutation and hiring manager’s name – address the recruiter or hiring manager by name. If you cannot find a name, you can use “Dear Hiring Manager” or “Dear Hiring Team.” 
• Introductory paragraph – introduce who you are, what position you’re applying for, and how you found the job listing. This is your chance to grab their attention and include why you’re excited about the job. 
• Supporting paragraphs – explain the value you can bring to the company while highlighting relevant experiences and transferrable skills. Elaborate on what makes you uniquely qualified. 
• Closing paragraph – thank the reader for their time and prepare them for your follow-up. Include your contact information again.

Ten minutes on the company’s website goes a long way. Look up the company’s history, examples of their work, or recent news. Mentioning something from your research in your letter or an interview helps you stand out. 

Can you find someone who works at the company whose name you can drop? Be sure to ask for their permission.

A cover letter is your chance to show that you know what the company needs. The best way to do that is by understanding what they are asking for in the job listing. 

Your first sentence is the most important. Use it to grab the reader’s attention. If someone referred you, mention that person’s name and title in the first sentence. 

It’s okay to reuse cover letters when applying to multiple employers. But make certain sentences unique to the exact job. This shows you’ve made an effort and understand the role. You can even use exact words or phrases from the job listing that a recruiter might be looking for. 

Your cover letter shouldn’t simply repeat your resume. Instead, it should convince an employer how your experience will help them. This gives you a chance to add context to your resume and show that you’ve done your research. For example: 

“I have received two awards for my friendly customer service to patients, doctors, and coworkers alike. I’ve also been asked to conduct in-service workshops on the topic. My emphasis on customer satisfaction and my joy in helping others dovetail perfectly with YYY’s focus on client care.” 

Notice how the sentence above ties their experience back to the employer? It shows both the candidate’s achievements and their attention to the company’s values. 

Generally, your cover letter should be between half a page and one full page in length. Divide it into three or four short paragraphs and include a strong opening sentence for each paragraph. That way, if someone scans it, they can quickly learn the main points.  

Remember, less is more. If an employer receives hundreds of applications, reading every cover letter takes a lot of time. Respect their time and hit your main points quickly.  

Share your cover letter with a few trusted people, like a family member, mentor, or even a professor you’re close with. They can help to proof for spelling errors and grammar and review your content. Then address the feedback if you feel it’s necessary.